Last Updated Date: April 1, 2023
This Privacy Notice describes how Troutman Pepper Hamilton Sanders LLP and its wholly owned subsidiaries (collectively, “Troutman Pepper”) collect, use, share, or otherwise process information that relates to you (“Personal Information”).
This Privacy Notice applies to Personal Information that Troutman Pepper collects both online and offline, including in connection with the services we provide, our main website ( www.troutman.com), and other websites, mobile applications, and digital communications (such as emails) (collectively, our “Services”).
This Privacy Notice does not apply to information about individuals that Troutman Pepper maintains in the context of our legal representation of clients, which is separately governed by our client agreements and professional responsibilities.
If you have any questions about this Privacy Notice, please email us at privacy@troutman.com.
Table of Contents
1. Personal Information We May Collect
The types of Personal Information that we collect about you depend on how you interact with us. This section describes the types of Personal Information we may have collected in the previous 12 months and its sources. Troutman Pepper does not collect any “sensitive personal information,” as that term may be defined by applicable law.
a) Information You Voluntarily Provide to Us. We collect Personal Information that you voluntarily provide to us. This includes, for example, Personal Information you provide when you contact us (including when contacting us on behalf of an organization with which you are affiliated); when you request alerts, event invitations, newsletters, or other informative materials; or when you register for a webinar or event, fill out a form, respond to a survey, or otherwise communicate with us.
The categories of Personal Information that we may collect directly from you include:
b) Information We May Generate or Collect Automatically. We may generate or collect automatically certain types of Personal Information when you interact with us and our Services. The type of Personal Information we collect in this context may include:
Troutman Pepper and our Service Providers may use cookies, pixel tags, or similar tracking technologies (“Collection Technologies”) to gather the information described above when you use, access, otherwise interact with our Services. Below is a description of how we use Collection Technologies and the choices you may have.
Our use of Collection Technologies generally falls into the categories listed below. Please note that these are the main ways of classifying cookies, although there may be other cookies that will not fit neatly into these categories or may qualify for multiple categories.
Strictly Necessary | Cookies that are necessary for our websites to function and cannot be switched off in our systems. They are usually only set in response to your actions or request for services, such as setting your privacy preferences, logging in, or filling in forms. |
Functional | Cookies that enable our website to provide enhanced functionality and personalization based on your interaction with the website (for example, to store your site preferences and choices, such as username, region, and language). |
Analytics and Performance | Cookies that gather data on how visitors use a website or other digital properties (for example, page visit counts, idle time by a user on a page, bounce rates, and load speeds). |
For information on how to manage your cookies preferences, please see Section 5(c) ( Managing Cookie and Other Collection Technologies Preferences) below.
c) Information We Collect from Other Sources. We may obtain Personal Information from other sources, such as our clients, employees, and business partners, or from business contact databases and enrichment services. We may also receive information about you from social media platforms, such as when you interact with us on those platforms or access our social media content. We may collect information about you from publicly available sources, such as public social media profiles, publications, and other websites or materials available through search engine We may collect the following categories of Personal Information from these other sources:
2. How We Use Personal Information
We use Personal Information for a variety of purposes, including:
3) How We Disclose Personal Information
We may disclose the Personal Information we collect only as outlined below.
We may disclose anonymous, de-identified, or aggregate information that cannot reasonably identify you with others for any purpose, as permitted by applicable law. Please note that any Personal Information that you post to a profile, blog, comment section, or forum on our Services or social media pages may be available to other users of those forums or, in some cases, made publicly available.
4) Retention of Personal Information
We retain your Personal Information for the period necessary to fulfill the purposes outlined in this Privacy Notice unless a longer retention period is required or permitted by law. Please note that in many situations we must retain all, or a portion, of your Personal Information to comply with our legal obligations, resolve disputes, enforce our agreements, protect against fraudulent, deceptive, or illegal activity, or for another business purpose.
5) Your Privacy Rights and Other Choices
Below are rights and choices you may have with respect to your Personal Information. Please note that some of the rights may vary depending on your state of residence.
a) Privacy Rights. Certain states provide individuals with data rights. Depending on your state of residence, you may have the right to:
To exercise the Privacy Rights identified above, please contact us at privacy@troutman.com or 800-255-8752, and please reference this Privacy Notice.
If you have questions about your privacy rights or would like to appeal a decision made concerning a privacy request you submitted, please contact us at privacy@troutman.com or 800-255-8752.
b) Managing Communication Preferences. If you no longer wish to receive marketing communications from us, you can let us know by contacting us using the information available in Section 12 ( How to Contact Us). Our digital marketing communications may provide unsubscribe or opt out mechanisms. Please note that if you opt out of marketing communications, we may still contact you with non-promotional communications, such as those about ongoing business relations or administrative messages.
c) Managing Cookie and Other Collection Technologies Preferences. When you first visit our website, you will be presented with a banner which offers you a choice about whether to accept or reject cookies or Collection Technologies of different types, except for those cookies and Collection Technologies that are necessary for the operation of our sites. You may choose to “Accept” or “Decline” our use of such cookies and Collection Technologies. To revisit your choice, you must first clear the cache and cookies in your web browser. Some browsers allow you to clear the cache and cookies by using the keyboard shortcut, Ctrl + Shift + Delete. Once cleared, you will be presented with the banner on your next visit to our website through which you can update your preferences.
If you wish, you can also choose how web browser cookies are handled by your device via your browser settings. Some devices allow you to control this through your device settings. Each browser and device is different, so check the settings menu of the browser or device to learn how to change your settings and cookie preferences.
Many browser manufacturers provide helpful information about cookie management, including, but not limited to:
If you choose not to receive cookies at any time, websites may not function properly, and certain services may not be provided.
The online advertising industry also provides websites from which you may opt out of receiving targeted ads from companies that participate in self-regulatory programs. You can access these and learn more about targeted advertising and consumer choice and privacy by visiting the Network Advertising Initiative and the Digital Advertising Alliance.
We have implemented certain administrative, physical, and technical security measures to help protect against loss, misuse, or alteration of your Personal Information. While we use commercially acceptable means to protect your Personal Information, no method of transmission over the Internet is 100 percent secure. As a result, we cannot guarantee the absolute security of your Personal Information. To the fullest extent permitted by applicable law, we do not accept liability for unauthorized access, use, disclosure, or loss of Personal Information.
7) International Data Transfers
All information processed by us may be transferred, processed, and stored anywhere in the world, including, but not limited to, the United States or other countries, which may have data protection laws that are different from the laws where you live. In the unlikely event that we transfer information internationally, we endeavor to safeguard your information consistent with the requirements of applicable laws.
If we transfer Personal Information that originates in the European Economic Area, Switzerland, and/or the United Kingdom to a country that has not been found to provide an adequate level of protection under applicable data protection laws, one of the safeguards we may use to support such transfer is the EU Standard Contractual Clauses.
For more information about the safeguards we use for international transfers of your Personal Information, please contact us using the contact methods provided below.
Our Services are not intended for or directed to children under the age of 13. We do not knowingly collect Personal Information directly from children under the age of 13 without parental consent. If we become aware that a child under the age of 13 has provided us with Personal Information, we will delete the information from our records.
9) Links to Other Websites and Services
Our Services may provide links to Internet sites, content, or videos (embedded or direct links) maintained by third parties. We are not responsible for the sites, content, or videos available via those links, and we have not reviewed the privacy practices of those third parties. We encourage you to review the privacy practices of any third-party sites that you choose to access.
10) Changes to this Privacy Notice
We may update this Privacy Notice periodically, noting the date of revision. If we make any material changes in the way we collect, use, and/or disclose Personal Information, we will endeavor to provide you with notice before such changes take effect, such as by posting a prominent notice on the Troutman Pepper website.
This Privacy Notice is governed by and construed in accordance with the laws of the State of Georgia and any action arising out of or relating to this Privacy Notice shall be filed only in state or federal courts located in Fulton County, Georgia. By using our Services, you hereby consent and submit to the personal jurisdiction of such courts for the purpose of litigating any such action.
We welcome your inquiries and comments. Please note, however, that if you are not a client, we may not be able to treat the information that you send us as confidential or privileged. If you wish to contact us regarding legal representation, please contact an attorney in one of our offices near you. You can find a list of our offices and our attorneys on our website ( www.troutman.com).
If you have questions about our information practices, please contact us using the following methods:
13) Information for California Residents – California Privacy Rights
California law requires us to disclose the following information with respect to our information practices. If you are a California resident, this section applies to you in addition to the rest of the Privacy Notice.
a) Categories of Personal Information Collected and Sources. Section 1 ( Personal Information We May Collect identifies the categories of Personal Information that we may have collected in the preceding 12 months, and the sources from which we obtain such information.
b) Purposes for Collection. We collect and use Personal Information for the business or commercial purposes described in Section 2 ( How We Use Personal Information).
c) Categories of Personal Information Disclosed and Categories of Recipients. We may have disclosed any Personal Information collected in the preceding 12 months for purposes consistent with this Privacy Notice, as described in Section 3 ( How We Disclose Personal Information).
d) California Privacy Rights. Subject to certain limitations, California residents have the following rights regarding their Personal Information.
e) Exercising Your California Privacy Rights
f) Do Not Track Disclosure. Some browsers offer a “Do Not Track” privacy preference. Generally, when a user turns on the “Do Not Track” Signal, their browser sends a message to websites requesting that the user not be tracked. Our websites currently do not respond to “Do Not Track” signals.